Governance Documents
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Under the Local Government Transparency Code 2015, Local Authorities with income or expenditure over £200,000 are required to publish certain information. This came into force on 31st December 2014. The required information to be published is detailed below. Please note that this page and its content is under review to ensure that the Council is fully compliant with this new legislation.
DOCUMENTS WHICH RELATE TO THE CONDUCT OF MEETINGS, FINANCIAL MANAGEMENT AND OTHER PROCEDURES CAN BE FOUND BELOW
Standing Orders
Financial Regulations
Code of Conduct
Good Councillors Guide
FILMING OR RECORDING OF MEETINGS
Please click HERE to download the Councils procotol on the recording or filming of meetings.
FINANCIAL ANNUAL RETURN AND AUDIT
Please click HERE to download a copy of Colden Common Parish Council submitted annual return to the external auditor for 2023-24. The PDF also includes the internal auditors report, balance sheet, income and expenditure and internal auditor opinions . External auditor opinion
Please click HERE to download a copy of Colden Common Parish Council submitted annual return to the external auditor for 2022-23. The PDF also includes the balance sheet, profit and loss report, and internal auditor opinions. External auditor opinion
Please click HERE to download a copy of Colden Common Parish Council submitted annual return to the external auditor for 2021-22. The PDF also includes the balance sheet, profit and loss report, and internal auditor opinions. External auditor opinion.
Please click HERE to download a copy of Colden Common Parish Council submitted annual return to the external auditor for 2020-21. The PDF also includes the balance sheet, profit and loss report, and internal auditor opinions. External auditor opinion.
Please click HERE to download a copy of Colden Common Parish Council submitted annual return to the external auditor for 2019-20. The PDF also includes the balance sheet, profit and loss report, and internal auditor opinions. The external auditor opinion can be found HERE
Please click HERE to download a copy of Colden Common Parish Council submitted annual return to the external auditor for 2018-19. The PDF also includes the balance sheet, profit and loss report, and internal and external auditor opinions.
Please click HERE to download a copy of Colden Common Parish Council annual return for 2017-18 and notice of conclusion of audit. The PDF also includes the balance sheet, profit and loss report, and internal and external auditor opinions.
Please click HERE to download a copy of Colden Common Parish Council annual return for 2016-17 which has been submitted to the external auditor. The PDF also includes the balance sheet, profit and loss report, and internal auditor opinion. The external auditor report can be found HERE
Please click HERE to download a copy of Colden Common Parish Council annual return for 2015-16 which has been submitted to the external auditor. The PDF also includes the balance sheet, profit and loss report, bank reconciliation and internal auditor opinion.
Please click HERE to download a copy of Colden Common Parish Council's annual return and external audit opinion for 2014-15
Please click HERE to view a copy of Colden Common Parish Council's internal audit for 2014-15
EXPENDITURE
To view a list of expenditure for the financial year 2023-24 please click HERE
To view a list of expenditure for the financial year 2022-23 please click HERE
To view a list of expenditure for the financial year 2021-22 please click HERE
To view a list of expenditure for the financial year 2020-21 please click HERE
To view a list of expenditure for the financial year 2019-20 please click HERE
To view a list of expenditure for the financial year 2018-19 please click HERE
To view a list of expenditure for the financial year 2017-18 please click HERE
To view a list of expenditure for the financial year 2016-17 please click HERE
To view a list of expenditure for the financial year 2015-16 please click HERE
To view a list of expendture for the financial year 2014-15 please click HERE - This also includes a summary of grant payments made
This information can be found monthly contained within the Parish Council meeting minutes which can be found HERE.
GRANTS AWARDED IN 2023-24
| Grants |
|
2023-24 |
| CCCC Newsletter |
£4,290.00 |
| Royal British Legion |
£100.00 |
| Churchyard |
£1,000.00 |
| |
|
|
| Brownies |
|
£1,796.00 |
| Kingsfishers Pre-School |
£1,163.79 |
| Breathe Easy |
£105.93 |
| Citizen Advice |
£450.00 |
| Victim Support |
£100.00 |
| Glen Park |
|
£469.00 |
| Olive Branch Counselling |
£100.00 |
| |
|
|
| |
Total Grants |
£9,574.72 |
GRANTS AWARDED IN 2022-23
| Grants |
|
2022-23 |
| CCCC Newsletter |
£3,100.00 |
| Royal British Legion |
£100.00 |
| Burial Ground |
£1,000.00 |
| CC 4 Ukraine |
£1,000.00 |
| CC Pre School |
£689.75 |
| CAB Winchester |
£400.00 |
| CC Bowls Club |
£199.00 |
| 9th Winchester Scouts |
£1,461.09 |
| CC Shed |
|
£275.00 |
| |
Total Grants |
£8,224.84 |
GRANTS AWARDED IN 2021-22
| Grants |
|
2021-22 |
| CCCC Newsletter |
£2,967.00 |
| Royal British Legion |
£100.00 |
| Burial Ground |
£1,000.00 |
| CC Pre School |
£345.58 |
| CCCA |
|
£7,000.00 |
| CAB Winchester |
£400.00 |
| CC Care Trust |
£52.98 |
| Pompey Pluckers |
£50.00 |
| |
Total Grants |
£11,915.56 |
|
GRANTS AWARDED IN 2020-21
| Grants |
|
2020-21 |
| CCCC Newsletter |
£2,920.00 |
| Woodpeckers |
|
£400.00 |
| Royal British Legion |
£94.15 |
| Burial Ground |
|
£1,000.00 |
| CC Pre School |
|
£1,615.49 |
| Cricket Club |
|
£150.00 |
| Holy Trinity |
|
£3,701.00 |
| CAB Winchester |
£300.00 |
| Life Education Wessex |
£1,100.00 |
| WI Grant |
|
£150.00 |
| |
Total Grants |
£11,430.64 |
GRANTS AWARDED IN 2019-20
| Grants |
|
2019-20 |
| Action against Destructive development |
£2,000.00 |
| CCCC Newsletter |
£2,443.00 |
| Woodpeckers |
|
£400.00 |
| Royal British Legion |
£50.00 |
| Burial Ground |
|
£1,000.00 |
| CC Pre School |
|
£3,889.59 |
| MHA Winchester |
£240.00 |
| CAB Winchester |
£250.00 |
| CC Shed |
|
£624.00 |
| CC Care Trust |
|
£556.00 |
| |
Total Grants |
£11,452.59 |
GRANTS AWARDED IN 2018-19
Grants were awarded in 2018-19 as follows
| Grants |
|
2018-19 |
| Action against Destructive development |
£3,000.00 |
| Primary School |
|
£1,580.00 |
| Church Loo Project |
£10,500.00 |
| CCCC Newsletter |
£2,184.00 |
| Woodpeckers |
|
£400.00 |
| Royal British Legion |
£100.00 |
| Burial Ground |
|
£1,200.00 |
| |
Total Grants |
£18,964.00 |
GRANTS AWARDED IN 2017-18
Grants were awarded in 2017-18 as follows
| |
|
2017-18 |
|
Date paid |
Charity Number |
Purpose of grant |
| S137 Grants |
|
Amount granted |
|
|
|
|
|
| Payee |
|
|
|
|
|
|
|
| Royal British Legion |
£50.00 |
|
05 December 2017 |
|
|
Donation towards Poppy Appeal 2017 |
| Woodpeckers |
|
£310.00 |
|
07 March 2018 |
|
|
To cover the cost of insurance |
| Colden Common Shed |
£2,000.00 |
|
07 March 2018 |
|
|
Donation towards cost of building at new site |
| Colden Common Primary School |
£880.00 |
|
07 March 2018 |
|
|
Donation towards new flooring in sports hall |
| |
Total 137 Grants |
£3,240.00 |
|
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Other Grants |
|
|
|
|
|
|
| |
Burial Ground |
£800.00 |
|
04 October 2017 |
|
|
Grant towards the cost of maintaining the burial ground |
| |
|
|
|
|
|
|
|
| |
Total other Grants |
£4,040.00 |
|
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|
INVITATION TO TENDER 2015-16
The following companies have been invited to tender for a contract which is over £5,000 in value.
| REF |
DATE |
PROJECT |
COMPANY |
| 1 |
Aug-15 |
Tennis court expansion |
ETC Sports Surfaces |
| 2 |
Aug-15 |
Tennis court expansion |
Fosse Contracts |
| 3 |
Aug-15 |
Tennis court expansion |
Chiltern Sports
|
The grant was awarded to Fosse in the financial year 2017-18 to the value of £99k
PARISH COUNCIL OWNED LAND
Please see below a list of Parsh Council owned land and open space. MAP
| Reference |
Postcode |
Road Name |
Description |
| 1 |
SO21 1UU |
St Vigor Way |
Community Centre and some of the car park -
The building is leased to the Colden Common Community Association
|
| 2 |
SO21 1UU |
St Vigor Way |
The Green, Skateboard Park |
| 3 |
SO21 1UU |
St Vigor Way |
Various small areas of open space and hedges along St Vigor Way |
| 4 |
SO21 1UU |
St Vigor Way |
Area of open space on St Vigor Way, between entrance to Hawthorn Close and Aspen Close |
| 5 |
SO21 1TB |
Boyes Lane |
Colden Common Park |
| 6 |
SO21 1RR |
B3354 |
2/3rd of the Recreation ground and the footpath linking to to New Road |
| 7 |
SO21 1UW |
Aspen Close |
Area of green near 11 Aspen Close |
| 8 |
SO21 1AL |
Ash Close |
Open Space opposite 18 Ash Close |
| 9 |
SO21 1AL |
Ash Close |
Area of land on right of way way from Ash Close to Hazel Close |
| 10 |
SO21 1TQ |
Vears Lane |
Area of woodland between Vears Lane, Alder Close and Whitebeam |
| 11 |
SO21 1XE |
Birch Close |
Open Space in Birch Close |
| 12 |
SO21 1TQ |
Lime Close |
Open Space in Lime Close |
| 13 |
SO50 6HW |
Triangle |
"Triangle" of Play area and open space between Upper Moors, Tees Farm Road and Pennington Close |
| 14 |
SO21 1XB |
Alder Close |
Area of open space |
| 15 |
SO21 1DL |
Hazel Close |
Area of open space |
| 16 |
SO21 1UX |
Church Pond |
Off Hawthorn Close, pond and wildlife area know as Church Pond and footpath to St Vigor Way
(Footpath starts adjacent to number 17 St Vigor Way to Church Pond)
|
| 17 |
SO21 1AH |
Whitebeam |
Open Space in Whitebeam |
| 18 |
SO21 1TX |
Pallet Close |
Wooded area between Oak Tree Close and Pallet Close,turn left into Pallet Close after 9 Brickmaker Road |
| 19 |
SO21 1UN |
Valley Close |
Area of land either side of the stream in Valley Close |
| 20 |
SO21 1UQ
|
Church Lane |
Area of land alongside Church Lane, backing onto properties of Grays Close. Land in front of 1 Tees Farm and is postcode given |
| |
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| The Parish Council is sole trustee to two charities in the village which own land which are |
| |
|
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|
| 1 |
SO21 1RR |
The Recreation ground charity, SO21 1RR - Reg charity 301788 |
| 2 |
SO21 1XD |
Colden Common Allotment for the labouring poor, SO21 1XD, Reg charity 235906 |
| |
|
|
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| For queries, please contact the charity via the Parish Office, clerk@coldencommon-pc.gov.uk |
| By law, Charity Business is not dealt with during Parish Council meetings. |
CAR PARKS
| |
The Council has the following car parking spaces which are free of charge |
| |
|
|
|
|
| 1 |
SO21 1TB |
Colden Common Park, Boyes Lane |
Approx 80 spaces - not marked out |
| 2 |
SO21 1UU |
Colden Common Communty Centre |
50 spaces - Please note the the first section of the car park at the entrance, both left and right is managed by Southern Co-operative under their lease with the owner (which is not CCPC) |
| 3 |
SO21 1RR |
Recreation Ground, Main Road |
Approx 50 spaces - not marked out. Please note this car park is owned by te Recreation Charity, and is managed by Colden Common Parish Council on their behalf |